Job title: Supply Chain Coordinator
Company: Save the Children
Job description: JOB TITLE
Supply Chain Coordinator
Field Office Manager – Ogoja
REPORTING TO POSITION
Supply Chain Officer, Warehouse Assistant, Drivers
Level 3. The duties of this post may require the post holder to have standard contact with youngsters and youngsters. In the abroad contaext, all posts are viewed as level 3.
As a component of these duties the post holder will uphold the foundation of youngster protecting frameworks, advance a culture of guarding kids, and guarantee that expected mischief to kids (by our own staff or potentially because of how we tackle our job) is distinguished and tended to on a continuous premise. The post holder should report and react to mediations as dictated by position related duties distinguished in the Child Safeguarding Policy.
Save the Children International is a ‘double order’ association and as such equivalent need will be given to both compassionate and improvement work. This is the solitary way we will actually want to guarantee that a portion of the key rights that we accept kids have, like endurance, security and steady admittance to assurance and schooling can be ensured. As a component of a guarantee to work with kids through compassionate mediations, Save the Children will uphold programs in both abrupt beginning and constant emergencies.
This job will in accordance with the current worldwide obtainment strategy and manual, organize the set up or execution of inventory network capacities and duties, under the oversight of the Field Manager and SCM. The job will oversee and oversee field inventory network staff in Ogoja office, including inventory network backing to a more modest measured activity in Benue States.
- Coordination of program inventory network needs; execute Save the kids strategies and techniques for the administration of the store network, including zones as obtainment for practical , transport and distribution, warehousing and stock administration, the executives of vehicle armadas, correspondence frameworks, and assets.
- Implement acquisition arranging and system by leading customary market studies of labor and products to set up and keep a distinct Supplier database.
- Collate, survey and circle back to acquirement plans in close joint effort with Program Managers and guaranteeing that all obtainment plans are with clear determinations and conveyance timelines
- Coordinate provider choice and contracting exercises by starting delicate cycles on standard things bought consistently with the objective to set up standard Framework Agreements/Pre-qualified providers and agreements with principle sellers and qualified and submitted suppliers.
- Support call for advantages to recognize new providers by inspecting acquisition archives for accuracy, straightforwardness and full consistence with Audit and inward methodology and regulations.
- Prepare normal (month to month) production network action reports (acquisition, armada, stockroom, resources) for accommodation to the Field Manager and Supply Chain revealing central focuses in Abuja.
- Conduct market examination to beware of costs, items and providers and educate on best sources concerning supply and freighting options.
- Ensure all suitable due persistence looks at and hazard evaluations are conveyed in accordance with hierarchical policy.
- Ensure proficient administration of all providers including keeping up great provider relations and provider execution audit against key execution pointers and structure arrangements, routinely refreshing this data into a worldwide provider database.
- Make providers mindful of Save the Children esteems, approaches and methods and their need to consent as a component of agreements.
- Supervise and assemble limit of the Procurement Officer, Warehouse Assistant, Drivers and Interns.
- Ensure that Save the Children least guidelines of coordinations methodology and country approaches are carried out and clung to in the space of duty, supporting pertinent staff as required
- Manage and backing inventory network staff including guaranteeing clear division of obligations, clear targets, and the board of performance
- Ensure that systems inside the particular space of obligation meet Save the Children and contributor guidelines, regardless of whether that be inside a given specialized area in coordinations, or a particular field base.
- Coordinate with Program Managers/Budget Holders to guarantee the required help for program execution is given with productivity and effectiveness.
- Ensure that Save the Children least principles of coordinations methods, country and benefactor arrangements are carried out and clung to in the space of responsibility:
- Assets – All resources are recorded in resources register, documentation and recording is modern and offer the refreshed rendition with CO
- Warehouse and Stock Management – all program stocks are gotten as per the Purchase Order details, appropriately recorded in an opportune way, saved in mint condition, coordinated by type and homogeneity and dispatched in accordance with program distribution plan
- Warehouse and Stock Management-all things are circulated before the finish of the award
- Fleet – all vehicles inside the workplace are performing and used optimally
- All generators are working and fuelling done on schedule. Log sheets filled appropriately
- Provide coordinations preparing and limit working as required
- The post-holder will conform to all significant Save the Children arrangements and methods regarding kid defending, wellbeing and security, set of accepted rules, equivalent freedoms and other pertinent policies.
- Comply with Save the Children strategies and practice concerning kid assurance, implicit rules, wellbeing and wellbeing, equivalent freedoms and other important strategies and procedures.
Understanding philanthropic settings and use of compassionate standards
- Participates in the improvement of a hierarchical reaction dependent on a comprehension of the contexts
Achieving results successfully
- Accountability – guarantee productive and straightforward utilization of assets in accordance with Save the Children approaches and procedures
- Addresses tough spots and settles on extreme choices unhesitatingly and calmly
- Maintains center around conveyance of convenient and fitting outcomes utilizing accessible assets; recognizes and follows up on issues and issues in space of responsibility
Maintaining and creating synergistic connections
- Establishes clear destinations with groups and people, and screens progress and performance
Operating securely and safely
- Identifies and imparts hazard and dangers and limits these for oneself and the agency
- Takes measures to do no mischief and to limit chances for accomplices and the communities
- Reduces weakness by consenting to wellbeing and security conventions set by the organisation
Managing yourself in a forced and evolving climate:
- Keeps oneself genuinely stable when helping others
- Remains compelling and holds viewpoint notwithstanding troublesome or requesting situations
- Maintains moral and expert conduct as per applicable codes of conduct
- Plans focuses on and performs undertakings well under pressure
- Takes obligation regarding own work and effect of actions
Leadership: Action; Thinking; Self; Inspiring; Developing Others
- Delivers results and consistently acts with the recipients in mind
- Anticipates current and future needs
- Tailors correspondence style to certain audiences
- Demonstrates agreeability and trust by listening cautiously to other people and esteeming their commitment, and causing others to feel great by being transparent about their contemplations and feelings.
QUALIFICATIONS AND EXPERIENCE
- Education-Advanced degree in inventory network the executives, obtainment, coordinations, business organization or a comparable field.
- Six years reformist involvement with production network, acquirement and coordinations the board in the NGO area, inside complex/huge scope country programs and in crisis reaction/philanthropic environments.
- Proven experience in all specialized spaces of store network activities including acquisition, coordinations, transport/distribution, warehousing and stock administration, armada the board, resource the executives, interchanges, and security.
- Experience of working in far off field bases with restricted infrastructure
- Experiencing in overseeing and regulating others in coordinations and acquirement functions.
- Ability to orchestrate and dissect data, and clarify, educated decisions
- Ability to assemble connections rapidly with a wide scope of individuals, both inside and externally
- Strong arranging, the executives and coordination abilities, with the capacity to sort out a considerable responsibility contained unpredictable, different assignments and responsibilities
- Cultural mindfulness, with solid composed and spoken correspondence and relational abilities in English
- Technical experience/preparing in explicit spaces of coordinations for example armada mechanics, IT/correspondences networks
- Technical experience/information in explicit kinds of philanthropic intercession for example Health, WASH, Food Security
- Knowledge of ERP programming for store network management
Location: Ogoja, Cross River State
Job date: Thu, 10 Jun 2021 07:08:09 GMT