Job title: Supply Chain Coordinator
Company: Save the Children
Job description: JOB TITLE
Supply Chain Coordinator
Field Office Manager – Ogoja
REPORTING TO POSITION
Supply Chain Officer, Warehouse Assistant, Drivers
Level 3. The duties of this post may require the post holder to have customary contact with youngsters and youngsters. In the abroad contaext, all posts are viewed as level 3.
As a component of these obligations the post holder will uphold the foundation of youngster protecting frameworks, advance a culture of guarding kids, and guarantee that likely mischief to kids (by our own staff and additionally because of how we manage our job) is distinguished and tended to on a continuous premise. The post holder should report and react to mediations as controlled by position related duties distinguished in the Child Safeguarding Policy.
Save the Children International is a ‘double order’ association and as such equivalent need will be given to both helpful and improvement work. This is the solitary way we will actually want to guarantee that a portion of the crucial rights that we accept youngsters have, like endurance, wellbeing and steady admittance to security and schooling can be ensured. As a feature of a promise to work with kids through helpful mediations, Save the Children will uphold programs in both unexpected beginning and persistent emergencies.
This job will in accordance with the current worldwide acquisition strategy and manual, arrange the set up or execution of store network capacities and duties, under the oversight of the Field Manager and SCM. The job will administer and oversee field inventory network staff in Ogoja office, including store network backing to a more modest measured activity in Benue States.
- Coordination of program production network needs; execute Save the kids strategies and methods for the administration of the inventory network, including regions as acquisition for financially savvy , transport and distribution, warehousing and stock administration, the executives of vehicle armadas, correspondence frameworks, and assets.
- Implement obtainment arranging and methodology by directing customary market studies of labor and products to set up and keep a distinct Supplier database.
- Collate, survey and circle back to acquirement plans in close coordinated effort with Program Managers and guaranteeing that all acquisition plans are with clear details and conveyance timelines
- Coordinate provider choice and contracting exercises by starting delicate cycles on standard things bought consistently with the objective to set up standard Framework Agreements/Pre-qualified providers and agreements with principle vendors and qualified and submitted suppliers.
- Support call for advantages to recognize new providers by exploring acquisition archives for rightness, straightforwardness and full consistence with Audit and interior systems and regulations.
- Prepare ordinary (month to month) production network movement reports (acquisition, armada, stockroom, resources) for accommodation to the Field Manager and Supply Chain revealing central focuses in Abuja.
- Conduct market investigation to mind costs, items and providers and instruct on best sources regarding supply and freighting options.
- Ensure all suitable due tirelessness looks at and hazard appraisals are conveyed in accordance with authoritative policy.
- Ensure proficient administration of all providers including keeping up great provider relations and provider execution audit against key execution pointers and structure arrangements, routinely refreshing this data into a worldwide provider database.
- Make providers mindful of Save the Children esteems, approaches and techniques and their need to go along as a feature of agreements.
- Supervise and assemble limit of the Procurement Officer, Warehouse Assistant, Drivers and Interns.
- Ensure that Save the Children least guidelines of coordinations systems and country strategies are carried out and clung to in the space of obligation, supporting pertinent staff as required
- Manage and backing production network staff including guaranteeing clear division of duties, clear targets, and the board of performance
- Ensure that strategies inside the particular space of duty meet Save the Children and contributor guidelines, regardless of whether that be inside a given specialized area in coordinations, or a particular field base.
- Coordinate with Program Managers/Budget Holders to guarantee the required help for program execution is given with productivity and effectiveness.
- Ensure that Save the Children least norms of coordinations methods, country and giver strategies are carried out and clung to in the space of responsibility:
- Assets – All resources are recorded in resources register, documentation and documenting is forward-thinking and offer the refreshed variant with CO
- Warehouse and Stock Management – all program stocks are gotten as per the Purchase Order determinations, appropriately recorded in an ideal way, protected in mint condition, coordinated by type and homogeneity and dispatched in accordance with program distribution plan
- Warehouse and Stock Management-all things are circulated before the finish of the award
- Fleet – all vehicles inside the workplace are performing and used optimally
- All generators are working and fuelling done on schedule. Log sheets filled appropriately
- Provide coordinations preparing and limit working as required
- The post-holder will follow all significant Save the Children strategies and methods concerning kid shielding, wellbeing and security, implicit rules, equivalent freedoms and other pertinent policies.
- Comply with Save the Children arrangements and practice regarding youngster assurance, set of accepted rules, wellbeing and security, equivalent freedoms and other important strategies and procedures.
Understanding philanthropic settings and utilization of compassionate standards
- Participates in the improvement of a hierarchical reaction dependent on a comprehension of the contexts
Achieving results successfully
- Accountability – guarantee proficient and straightforward utilization of assets in accordance with Save the Children approaches and procedures
- Addresses tough spots and settles on extreme choices unquestionably and calmly
- Maintains center around conveyance of convenient and fitting outcomes utilizing accessible assets; distinguishes and follows up on issues and issues in space of responsibility
Maintaining and creating synergistic connections
- Establishes clear goals with groups and people, and screens progress and performance
Operating securely and safely
- Identifies and imparts hazard and dangers and limits these for oneself and the agency
- Takes measures to do no mischief and to limit chances for accomplices and the communities
- Reduces weakness by conforming to wellbeing and security conventions set by the organisation
Managing yourself in a forced and evolving climate:
- Keeps oneself sincerely stable when helping others
- Remains powerful and holds viewpoint despite troublesome or requesting situations
- Maintains moral and expert conduct as per applicable codes of conduct
- Plans focuses on and performs undertakings well under pressure
- Takes obligation regarding own work and effect of actions
Leadership: Action; Thinking; Self; Inspiring; Developing Others
- Delivers results and consistently acts with the recipients in mind
- Anticipates current and future needs
- Tailors correspondence style to certain audiences
- Demonstrates congeniality and trust by listening cautiously to other people and esteeming their commitment, and causing others to feel great by being transparent about their considerations and feelings.
QUALIFICATIONS AND EXPERIENCE
- Education-Advanced degree in inventory network the executives, obtainment, coordinations, business organization or a comparable field.
- Six years reformist involvement with store network, acquisition and coordinations the board in the NGO area, inside complex/enormous scope country programs and in crisis reaction/philanthropic environments.
- Proven experience in all specialized spaces of inventory network activities including acquirement, coordinations, transport/distribution, warehousing and stock administration, armada the executives, resource the board, interchanges, and security.
- Experience of working in far off field bases with restricted infrastructure
- Experiencing in overseeing and directing others in coordinations and obtainment functions.
- Ability to incorporate and investigate data, and clarify, educated decisions
- Ability to fabricate connections rapidly with a wide scope of individuals, both inside and externally
- Strong arranging, the executives and coordination abilities, with the capacity to sort out a generous responsibility contained intricate, different assignments and responsibilities
- Cultural mindfulness, with solid composed and spoken correspondence and relational abilities in English
- Technical experience/preparing in explicit spaces of coordinations for example armada mechanics, IT/interchanges networks
- Technical experience/information in explicit kinds of compassionate intercession for example Health, WASH, Food Security
- Knowledge of ERP programming for production network management
Location: Ogoja, Cross River State
Job date: Wed, 09 Jun 2021 23:18:09 GMT