Administration and Procurement Specialist Job at Management Sciences for Health (MSH)

  • Contract
  • Full Time
  • Nigeria
  • Posted 3 months ago
  • Remuneration is Attractive

Management Sciences for Health

Job title: Administration and Procurement Specialist Job at Management Sciences for Health (MSH)

Company: Management Sciences for Health

Job description: The Management Sciences for Health (MSH), a worldwide wellbeing charitable association, utilizes demonstrated methodologies created more than 40 years to help pioneers, wellbeing supervisors, and networks in non-industrial countries fabricate more grounded wellbeing frameworks for more noteworthy wellbeing sway. We work to save lives by shutting the hole among information and activity in open health.

We are enrolling to fill the position of:

Job Position: Administration and Procurement Specialist

Reference No: R1406
Job Location: Ebonyi
Employment Type: Full-time

Main Purpose of Job

  • The job of the Administration and Procurement Specialist is to offer managerial help and to secure labor and products in consistence with MSH/Donor acquirements strategies and procedures

. S/he gathers proforma solicitations on supported buy orders, plans offer examination and makes suggestions. * Once the buy request has been finished, the Procurement Specialist will follow up to guarantee conveyance.

  • She/he keeps up with acquisition information including provider rundown and norms of labor and products, and guarantees the adequacy of acquirement in opportune and practical manner.
  • Assists exile staff with inhabitant visas, likewise helps project staff with visa handling (where applicable).
  • He is liable for oversight, all things considered, and gives transportation administrations to staff and TDYers.

General Responsibilities

  • Arrange inn for Nigerian staff, members, advisors who are going to the state for assignments.
  • Arrange inn for TDY staff coming to help Nigeria teams.
  • Assist staff in getting visas for worldwide travel (Where
  • Applicable).
  • Assist in making global and neighborhood travel arrangements.
  • Arrange for phones and web modems for TDY and new staff, as the case may be.
  • Provide help and follow up to Expats and TCNs on acquiring Nigerian occupant VISAS (where applicable).
  • Calendar the board, guaranteeing gathering rooms are reserved and Meeting/gathering/action coordinations and trying to refresh the records regularly
  • Arrange spaces for new workers ensuring the accessibility of work areas, seats and so forth are prepared for them to use on the beginning day
  • Coordinate the endorsed Activity Profiles ensuring that materials, gear, and so on needed for the action are coordinated and prepared for the activity
  • Coordinate catering administrations for true capacities inside and outside the workplace location
  • All parts of armada the executives (powering, fix/support, log books, revealing, )
  • Facilitate the planning of obtainment plan
  • Receives endorsed Purchase Requisitions (PR) for acquirement of merchandise and services
  • Tracks all PRs, for both nearby buys and those mentioned through Cambridge
  • Determines cost reasonableness
  • Responsible for assortment and examination of proforma solicitations and presents to the administrator for additional handling or approval;
  • Inquires quickly for additional particulars from mentioning units if the buy demand isn’t obviously determined and completed;
  • Handles field office buys when required;
  • Ensures that buys are made to the greatest advantage of the benefactor and MSH;
  • Assures conveyance or pickup of PO for assortment of goods;
  • Prepares week by week acquisition status report and submits to the supervisor;
  • Regularly refreshes the boss of all halfway assortment of the secured goods;
  • Informs the chief with regards to costs and characteristics of merchandise in case buys are not of routine nature.
  • Does quarterly or half year audits of preapproved sellers for routine things, for example, office supplies, cleaning items, etc.
  • Capacity Building of Team.
  • Also performs different obligations as mentioned by the prompt supervisor.
  • Inform boss promptly whenever requested to think twice about by any seller or other.
  • Ensure that frameworks are set up in nation to guarantee that activities are overseen and staff act in full consistence with nearby laws, stick to contract/grant and giver prerequisites, and consent to MSH strategies and standard working procedures.
  • Systems are set up to:
  • Ensure that suitable staff individuals know about and get laws, contract/grant and contributor necessities, and MSH approaches and procedures
  • Monitor and guarantee compliance.
  • Other errands as allocated by the supervisor.
  • The obligations and obligations are demonstrative as it were. The obligations and obligations are liable to change to address the issues of the undertaking, the association and the donor.

Required Minimum Education

  • Master’s Degree in Business Administration/Finance/Accounts or related field. Then again, a University Degree in Logistics, Supply Chain Management or Business with 4 years post degree experience.

Required Minimum Experience:

  • 4 – 5 years or important and moderate involvement with obtainment and supply management.
  • Experience in a USG contributor supported undertaking or NGO preferred.
  • Strong numeric abilities and meticulousness and quality.
  • Ability to work in a group situated climate while keeping an individual workload.
  • Logical and adaptable way to deal with tackling issues, particularly when working under pressure.
  • Monitoring/evaluating execution to make enhancements or take restorative action.

Knowledge and Skills:

  • Ability to work under pressure.
  • Planning and planning skills.
  • Good hierarchical skills.
  • Good correspondence and relational skills.
  • Demonstrated capacity to connect expertly with a socially assorted staff, customers and consultants.
  • Ability to work freely, step up and capacity to fulfill time constraints with tender loving care and quality.
  • Demonstrated middle of the road PC abilities in Microsoft Office Suite applications.

Competencies:

  • Functional Expert – Has information on cycles and products.
  • Influencer – Relates to individuals, fabricates connections, and adequately presents arguments.
  • Results searcher – Meets cutoff times, recognizes activities, and accomplishes goals.
  • Innovator – Thinks inventively, expects changes, and creates solutions.
  • Adaptor – Stays quiet under tension and handles analysis well.
  • Complier – Follows methodology and urges others to as well.

Note

  • MSH is an equivalent chance manager and won’t victimize any worker or candidate for work based on race, shading, sex, sexual direction, sex or sex personality, religion, ideology, citizenship, public beginning, age, veteran status, or handicap random to work requirements.
  • MSH will make a confirmed move to guarantee that certified candidates are utilized and that representatives are treated regardless of their race, age, shading, religion, sex, sexual direction, sex character, public beginning, veteran and incapacity status.
  • In consistence with U.S. Branch of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has created and keeps a governmental policy regarding minorities in society program and plan.

Expected salary: Remuneration is Attractive

Location: Ebonyi

Job date: Wed, 27 Oct 2021 04:35:42 GMT

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